Report Favorites  

Printing and Previewing Reports Video - Duration: 12 min 52 sec

Customizing Reports Video - Duration: 16 min 18 sec

Report Favorites and Batch Reports Video - Duration: 9 min 50 sec

 

Document #:	3344	Product:	CenterPoint®

You can save the reports that you print often to the Favorites tab (or the Database tab or Network tab). This will allow you to quickly locate the reports that you want to print on a regular basis. The reports that are saved on the Favorites tab can be standard, default reports, default reports that include a specific filter, or a default report that has had some variations defined (additional columns, groups, sorting, etc.) It can also include reports that have been customized specifically for your business. The Favorites tab is accessed by selecting Reports > Reports > Favorites tab.

Save a Default Report as a Favorite

Save a Customized Report as a Favorite

Rename a Report on the Favorites tab

Delete a Report on the Favorites tab

Set the Favorites Tab as the Default Report Tab

Organize Reports on the Favorites tab into Folders

Rename a Folder on the Favorites

Delete a Folder on the Favorites tab

Export a Customized/Favorites Report

Import a Customized/Favorites Report

Export All Database Favorite Reports

Import All Database Favorite Reports

View Favorite Report Properties

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Save a Default Report as a Favorite:

1. Highlight the report on the Reports tab (Reports > Reports).
2. Right-click on the report name, and then select Add to Favorites or Add to Database (this selection will only display if you have your File > Preferences > General > Report preference for Display Database Favorites is set to Yes).
3. In the Enter a name for the favorite box, enter a name you are likely to recall.
4. Click OK.

Save a Customized Report as a Favorite

1. Make the needed changes to a default report and click Preview.
2. Click on the yellow star icon.
3. In the Enter a name for the favorite box, enter a name you are likely to recall.
4. Click OK.

Rename a Report on the Favorites tab

1. On the Reports menu, select Reports.
2. Click the Favorites tab or Database tab (this selection will only display if you have your File > Preferences > General > Report preference for Display Database Favorites is set to Yes).
3. Select the report you want to rename.
4. Right-click and select Rename.
5. Enter the new name for the report and then press Enter.

Delete a Report on the Favorites tab

1. On the Reports menu, select Reports.
2. Click the Favorites tab or Database tab (this selection will only display if you have your File > Preferences > General > Report preference for Display Database Favorites is set to Yes).
3. Select the report you want to delete.
4. Click Remove or right-click and select Delete.
5. At the "Are you sure you want to remove this item?" message, click Yes.

Set the Favorites Tab as the Default Report tab

When the Reports > Reports menu is selected, the system defaults to being active on the Reports tab. If you prefer, you can have the system default to being active on the Favorites tab instead.

1. Select File > Preferences.
2. Within Preferences, select General > Reports.
3. Select the Application or Database tab.
4. In the Default Report tab field, select Favorites.
5. Click Save.

Organize Reports on the Favorites tab into Folders

Folders can be created on the Favorites tab to easily organize your favorite reports. If you've grouped a number of reports together in a folder on the Favorites tab, you can run the reports together as a batch report by clicking Print or Preview from the Favorites, Databases, or Network tab. You will have a Batch Date and Company Report Selections available for the folder. If you click the Batch Date Filter, you will be able to apply a based off of date for the group of favorite reports. If a folder has sub-folders, all reports in sub-folders will also appear in the batch to run. If the run option is selected on the sub-folder only reports under the sub-folder will be run. If the sub-folder has other sub-folders those reports will be included in the batch. For more information, see the Create a Batch Report topic.

1. Right-click in the blank space on the Favorites tab and select New Folder.
2. Enter a Name for the folder.
3. Drag and drop reports or other folders into your new folder.

Rename a Folder on the Favorites

1. On the Reports menu, select Reports.
2. Click the Favorites tab or Database tab.
3. Select the folder you want to rename.
4. Right-click and select Rename.
5. Enter the new Name for the folder and then press Enter.

Delete a Folder on the Favorites tab

If you delete a folder, all reports in the folder will also be deleted.

1. On the Reports menu, select Reports.
2. Click the Favorites tab or Database tab.
3. Select the folder you want to delete.
4. Right-click and select Delete.
5. At the "Are you sure you want to remove this item?" message, click Yes.

Export a Customized/Favorite Report:

If you have customized a report in CenterPoint and you'd like to share it with another user, you can quickly export the report. Deliver the report via email or a usb drive and the other user can import the customized report into their system. Note: All filters applied to the favorite are removed prior to exporting the favorite.

1. On the Reports menu, select Reports.
2. Click the Favorites tab .
3. Select the report you want to export.
4. Right-click and select Export.
5. The export location defaults to the Documents folder. The default file name is the name of the favorite with the file extension .cpfav. Click Save.

Import a Customized/Favorite Report

If a customized report has been provided to you, save the file into your Documents folder on your computer prior to importing it into CenterPoint.

1. On the Reports menu, select Reports.
2. Click the Favorites tab.
3. Right-click and then select Import (do not make a selection on the Favorite tab prior to right-clicking).
4. The import location defaults to the Documents folder. Select the report favorite to import and click Open.
5. On the Add Favorite screen, enter a name for the favorite and then click OK.

Export All Database Favorite Reports

If you have customized reports on the Database tab in CenterPoint and you'd like to share all of the reports with another user using the same database, you can quickly export the reports. Deliver the reports via email, a usb drive, or a shared network drive and the other user can import all of the customized reports into their system.

1. On the Reports menu, select Reports.
2. Click the Database tab .
3. Right-click and select Export All.
4. The export location defaults to Documents folder. The default file name is DatabaseFavorites.cpfavs. Click Save.
5. Click OK.

Import All Database Favorite Reports

If all the customized report favorites from the Database tab has been provided to you, save the DatabaseFavorites.cpfavs file into your Documents folder on your computer prior to importing the file into your CenterPoint database. When importing database favorites, all existing database favorites will be replaced.

1. On the Reports menu, select Reports.
2. Click the Database tab.
3. Right-click and then select Import All.
4. The import location defaults to the Documents folder. Select DatabaseFavorites.cpfavs and click Open.
5. At the All database favorites will be replaced with the imported data, are you sure? message, click Yes.
6. Click OK.

View Favorite Report Properties

1. On the Reports menu, select Reports.
2. Click the Favorites tab or Database tab.
3. Select the report you want to view the source report and source location of the report the favorite report was created from.
4. Right-click and then select Properties.
5. Click Close.

See Also